Personal Assistant wanted · Deutschland

A Personal Assistant who anticipates your needs, before you ask

For entrepreneurs and private households whose calendars, travel, and personal commitments have long required more than one person can manage alone. We find the personality that gives you back time, peace of mind, and freedom to act.

Schedule an initial consultation Complete requirements profile

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Implement·Relieve·Anticipate

Our Approach

How we find your ideal assistant

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Clarify the position

In a confidential initial consultation, we determine where you are currently losing time and energy, which professional and personal tasks should be handed over, and what kind of personality suits your style.

Targeted search and vetting

From your answers, a precise job profile is created. We approach suitable candidates in our network and vet each person individually before you meet them.

Support through to the start

You meet a carefully curated shortlist. We support interviews, contract drafting, and the initial weeks of collaboration.

Our 3-Role Model

Which assistant do you really need?

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Hardly any assistant is only one of these, but the focus almost always clearly lies on one role. This distinction is the foundation of every search we conduct.

Role 1

The Implementer

The quiet engine in the background. Reliably keeping your everyday life running smoothly.

Calendar and appointments

Travel planning and bookings

Correspondence and filing

Role 2

The Reliever

She relieves you of the mental load, especially in the private sphere.

Errands and tasks

Coordination of household and service providers

Family occasions and gifts

Role 3

The Proactive Thinker

She thinks ahead, prepares decisions, and identifies what has not yet been said.

Preparation of meetings and decisions

Projects and research

Interface between office, family, and family office

Areas of Deployment

The right fit for every principal

Our background in placing private household staff is an advantage here: we know how residence, family, and business intertwine.

Profile

For whom

Focus

Private PA

Private households and families with high standards

Private life, residences, travel, family organization

Hybrid PA

Entrepreneurs

Business and personal matters from a single source

Executive PA

Managing directors and owners in mid-sized businesses

Office organization, calendar, boards, projects

Family Office Assistant

Family offices

Administration, coordination, utmost confidentiality

Travelling PA

Frequently travelling principals

Accompaniment, logistics, multilingual, and flexible

Tasks and Requirements

What defines an excellent Personal Assistant

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Professional skills can be tested. Personality is what makes the difference between a good and an exceptional assistant.

Typical tasks

Appointment and calendar management, both professional and personal

Planning of business and private travel

Correspondence in multiple languages

Preparation of meetings and documents

Coordination of domestic staff and service providers

Organisation of private events and celebrations

Discreet support in personal matters

What we verify in every candidate

Discretion and absolute confidentiality

Loyalty, even when no one is watching

Anticipation: recognising needs before they are voiced

Poise in hectic moments

Structured, forward-looking way of working

Confident use of digital tools

Linguistic fluency in speech and writing

The right assistant is no coincidence. It is the result of thorough preparation.

Butler Bureau

Requirements profile for clients

Your Personal Assistant

7 points · to fill in

Free of charge and without obligation

Clearly define the position before the search begins

Many clients feel they need support, but cannot yet define exactly what for. Our requirements profile guides you step by step towards a clear picture:

Which of the three roles you lack the most today

Which tasks should be handed over immediately, gradually, or not at all

Where the boundary between professional and private lies

What a successful start in the first four weeks looks like

Complete requirements profile

Our standard

Care you can feel

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✓

Personally vetted

We get to know every candidate personally before introducing them to you.

Absolute discretion

We treat your enquiry, your environment, and your data with strict confidentiality, including a separate non-disclosure agreement upon request.

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A dedicated point of contact

From the initial consultation until well after the start, you are accompanied by the same consultant who understands your requirements from the very beginning.

Frequently Asked Questions

Good to know

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Was unterscheidet eine Persönliche Assistenz von einer Sekretärin?

A secretary generally works for an office. A Personal Assistant works for a person. They combine professional and private responsibilities, act proactively, and over time become a trusted confidant who knows your environment, habits, and priorities.

Bei wem ist die Assistenz angestellt?

Butler Bureau is a recruitment agency. The assistant is employed directly by you or your company. We support you with the job profile, salary benchmark, and contract drafting.

Ist auch eine Teilzeitstelle möglich?

Yes. Many clients start on a part-time basis or divide the assistant's time between their company and private household. We will clarify which model suits you during the initial consultation.

Mit welchem Gehalt sollte ich rechnen?

A competitive market salary depends on qualifications, scope of responsibility, languages, availability, and region. We advise you on a fair model that reflects performance, responsibility, and trust.

Wie läuft die Zusammenarbeit mit Butler Bureau ab?

Following the initial consultation, you will receive an offer with transparent terms. As soon as the search mandate is placed, we work exclusively and with full dedication for you.

For Clients

Your confidential initial consultation

Describe in a non-binding conversation where you need support. We will show you which profile suits you best.

Schedule an initial consultation

For Applicants

Are you a Personal Assistant?

We are continually looking for experienced, discreet assistants for sophisticated positions in Switzerland, Austria, and Germany.

To the job openings